How-To:Brief

Document briefs are essential tools for organizing and referencing documents in legal contexts, such as affidavits or tables of contents. In this guide, we will explain what document briefs are, how they work, and how to create and manage them effectively.

What Are Document Briefs?

Document briefs, often referred to simply as "briefs," are lists of documents grouped together with specific references. They help in:

• Organizing documents in a structured manner.
• Assigning references to documents for easy identification.
• Creating indexes or tables of contents for legal documents.

1.Open the app and go to the “Document” section. Click the arrow, then select "Create Brief".

2.You will be directed to the “New Brief” and fill up the necessary details.

For Matter, just search the name or a keyword.

3.Just add a description and then click the template and you can choose to “SMS” or “Email”.

4.Then click Save & Close.

Creating a Document Brief

Step 1: Access the Briefs Feature

1. Open your document management system.
2. Navigate to the Documents tab of the matter you are working on.
3. Ensure all necessary documents are uploaded to the system.

Step 2: Initiate a New Brief

1. Go to the Briefs view.
2. Click on Create New Brief.

Step 3: Add Documents to the Brief

1. Select the documents you want to include in the brief. You can do this by:
   • Dragging and dropping the documents.
   • Using the copy-paste method.
   • Adding documents through a search function.
2. Make sure to identify all the documents you need for the brief.

Step 4: Configure Brief Settings

1. Matter Selection: Confirm that the brief is associated with the correct matter.
2. Document Labeling: Choose how to label the documents:
   • Document Number: An internal reference number unique to the system.
   • Historical Code: A reference code from a legacy system or another source.
   • Brief-Specific Reference: A unique reference for the brief only. You can also opt for auto-numbering to sequentially number the documents, with options for custom prefixes and starting numbers.

Step 5: Arrange Documents

1. Sort Order: Select how the documents should be ordered:
   • By date.
   • By document number.
   • Custom order (manually drag and rearrange documents).
2. First Page Number: Specify the starting page number if the brief will be inserted into an existing document.

Finalizing the Brief

1. Generate the Brief: Once all settings are configured, finalize the brief to generate the document.
2. Review and Edit: Open the generated document to review. You can add additional content and make necessary changes.
3. Save and Draft States: Briefs can exist in draft or final states. Once finalized, you cannot make changes to the documents in the brief. However, you can redraft if needed.

Advanced Features

• Hierarchical Arrangement: You can arrange documents hierarchically, useful for grouping emails with their attachments.
• Templates: Use different brief templates for various purposes to streamline the document creation process.

Conclusion

Document briefs are powerful tools for organizing and referencing documents in legal matters. By following the steps outlined above, you can create, manage, and finalize briefs efficiently, ensuring all your documents are well-organized and easily accessible.